Gloversville Housing Authority Board Meeting Minutes October 22nd
GLOVERSVILLE HOUSING AUTHORITY
Minutes of a Regular Meeting
The Gloversville Housing Authority’s Board of Commissioners met in a regular session at DuBois Garden Apartments on Monday, October 22, 2018 at 6:00 PM.
Board Members Present:
John Castiglione, Chairperson
John Poling, Vice Chairperson
Marcia Weiss, Secretary
Amanda Ossenfort, Commissioner
Anthony Casale, Authority Legal Counsel
Heather Reynolds, Executive Director
Joseph Battaglia, Building Maintenance Supervisor
Linda Lizio, Tenant Relations Assistant
Board Members Absent:
Gail Ryan, Commissioner
Jason Sweeney, Resident Commissioner
Diane Sauve, Resident Commissioner
The Chairperson called the meeting to order at 6:00 PM. The minutes of the regular meeting held in September were presented. Ms. Ossenfort asked if there should be a title after her name. She was advised that was a mistake and Commissioner should have been after her name in the minutes. Ms. Ossenfort also advised that she worked in human services not human resources as written in the minutes. With no further corrections or comments the Chairperson asked for a motion to adopt the minutes with the changes. Mrs. Weiss made a motion to adopt the minutes. Ms. Ossenfort seconded the motion and it was carried unanimously.
At this time Chairperson Castiglione asked if there were any comments from the Public. Mr. Danny Conyne, retired Gloversville Housing Authority employee, stated it has been brought to his attention that the employees will not be receiving a cost of living raise this year due to the lawsuit the employees have against the Housing Authority. He mentioned the chaotic period that had occurred in the past and with the help of the employees, some who had come back to work, they have helped to put the Authority back on track and the losses for the Authority could have been much worse. Mr. Conyne stated the money that sits in the reserves is there due to the good quality work the employees did. If you pulled out just a little of that reserve, put it in a raise for the employees to create good faith for the employees who are here working I think it would be good for the morale. The employees are all good workers and he feels the Board is very fortunate that they all came back to work. He added that the lawsuit has nothing to do with the current Board; the previous Board should have listened to the employees when they had gone to them with the problems in the beginning. Mr. Conyne stated he thinks the Board should look back into giving some kind of raise to the employees. The Chairperson thanked Mr. Conyne for his comments.
At this time the Chairperson introduced Mr. Anthony Casale, the Authority’s new legal counsel effective November 1, 2018. Mr. Casale stated he is looking forward to working with everyone and it will be a learning experience for him. This is a new way for him to serve the community.
The Chairperson asked if there was any old business to report. With no old business to report the Chairperson asked Mr. Poling for his Finance Committee report. Mr. Poling advised on October 16, 2018 the committee has reviewed all the accounts payable for September 2018 for Gloversville Housing Authority , Kingsborough Apartments, LP, Homestead Management & Development and Section 8 and all were found to be in good order.
The Chairperson presented Resolution No. 765 Accounts Payable for September 2018. Mrs. Weiss made a motion to adopt Resolution No. 765. Ms. Ossenfort seconded the motion and it was carried unanimously.
The Chairperson presented Resolution No. 766 Accounts Receivable write offs. Mrs. Weiss made a motion to approve. Ms. Ossenfort seconded the motion and it was carried unanimously.
The Chairperson presented Resolution No. 767 Revised Sexual Harassment Policy. Ms. Ossenfort made a motion to approve Resolution No. 767. Mr. Poling seconded the motion and it was carried unanimously.
The Chairperson made a motion to adopt Resolution No. 768 accepting the proposal for legal services from Anthony Casale. Mrs. Weiss made a motion to accept new legal services. Mr. Poling seconded the motion and it was carried unanimously.
The Chairperson asked for Resident Commissioner’s report. There were no Resident Commissioners present.
The Chairperson asked for the Executive Director’s report. Director Reynolds advised for the month ending we were at 100% occupancy. The Executive Director made a correction to a figure that was reported incorrect at last month’s meeting. At the end of the fiscal year September 30, 2019 it is estimated the reserves will be at $1,786,445.
The Executive Director asked Tenant Relations Assistant Linda Lizio for her monthly report. She advised inspections at DuBois have been completed and seven apartments need to be re-inspected. The annual re-certifications at Kingsboro Towers have been completed and the new rents will take effect November 1. The account clerks are now working on the annuals for Forest Hill Towers.
The Executive Director asked Building Maintenance Supervisor Mr. Battaglia for his monthly report. Mr. Battaglia advised we did have some plumbing problems in an apartment at DuBois but that has been completed. He stated the new smoke detectors for Forest Hill Towers should start getting installed next week. Mrs. Weiss asked if someone was living in the apartment with the plumbing problems. Mr. Battaglia advised yes and we moved the resident to an empty apartment. Mr. Poling asked how long it takes to get an apartment ready. Mr. Battaglia advised usually within thirty days depending on the condition of the apartment. The most I have seen since we have been back is forty days. We do have some apartments empty at Kingsborough Apartments so we have to send maintenance men down there to get those apartments ready.
The Chairperson asked for a motion to go into Executive Session on a personnel matter. Mrs. Weiss made a motion to go into Executive Session. Ms. Ossenfort seconded the motion and it was carries unanimously. The Board went into Executive Session at 6:16 PM.
The Chairperson made a motion to reconvene the meeting. Mr. Poling seconded the motion and it was carried unanimously. The meeting reconvened at 8:25 PM.
The Chairperson made a motion to adjourn. Mr. Poling seconded the motion and it was carried unanimously. The meeting adjourned at 8:26 PM.