Gloversville Housing Authority Board Meeting Minutes July 17
GLOVERSVILLE HOUSING AUTHORITY
Minutes of a Regular Meeting
The Gloversville Housing Authority’s Board of Commissioners met in a regular session at Forest Hill Towers on Tuesday, July 17, 2018 at 6:00 PM.
John Castiglione, Chairperson
John Poling, Vice Chairperson
Marcia Weiss, Secretary
Gail Ryan, Commissioner
Jason Sweeney, Resident Commissioner
Diane Sauve, Resident Commissioner
Benjamin McGuire, Authority Legal Counsel
Joseph Battaglia, Building Maintenance Supervisor
Linda Lizio, Tenant Relations Assistant
Heather Reynolds, Executive Director
The Chairperson called the meeting to order at 6:00 PM and introduced the new Resident Commisioner, Ms. Sauve from Forest Hill Towers and welcomed her to the Board. Ms. Sauve thanked Mr. Castiglione and stated she is happy to be part of the Board and looks forward helping to making Gloversville Housing Authority a great place to live.
The Chairperson presented the minutes of the regular meeting held in June. There were no corrections or changes. Mr. Poling made a motion to adopt the minutes as presented. Mrs. Ryan seconded the motion all were in favor except Mrs. Weiss who abstained from voting as she was not present at the June meeting.
The Chairperson asked if there was anything the public would like to comment on. The Chairperson reminded everyone that the Board will not accept any kind of comments from anyone unless they have followed the proper procedure. He explained that if you have any kind of concerns or issues you must first go to Linda Lizio, Tenant Relations Assistant, if things are not solved then you go to the Executive Director, from there you go to Tenant Relations Committee, and the last step would be to go to the Chairperson, John Castiglione. He added he would not accept any kind of foul language or derogatory comments.
#609 from Forest Hill Towers asked if she could get a bigger apartment. Mr. Castiglione told her she needed to talk to Ms. Lizio. The resident stated she has talked with Ms. Lizio and has been told no, though other people get moved around. The Chairperson told her she would make an appointment with the Executive Director.
#602 from Forest Hill Towers asked if they could get a new flag. The Executive Director advised she will take care of that. He then asked if something could be done about the amount of keys that people have. Mr. Castiglione asked if he had spoken to Ms. Lizio about this problem and that he needs to speak with her first. The resident stated he had other things he would like to mention. The Chairperson advised him to make an appointment with Ms. Lizio.
With no further comments from the public the Chairperson asked Mrs. Ryan what was happening with the By-Law Committee. Mrs. Ryan advised they have received an update from legal and the committee will be meeting to review the recommended changes and after that meeting they will be able to give an update.
The Chairperson presented Resolution No. 759 accounts payable for June 2018 and asked for a motion to approve Resolution No. 759. Mr. Sweeney made a motion to approve Resolution No. 759. Ms Sauve seconded the motion and it was carried unanimously.
The Executive Director went over her report that had been sent to the Board. Regarding the audit that had been sent out to the Board previously there were two findings that have already been corrected. She stated if anyone had any questions they could contact her. Mrs. Weiss mentioned that the Finance Committee will probably meet to discuss the audit.
The Executive Director asked Mr. Battaglia for his report. Mr. Battaglia advised there were many projects that were done at Kingsboro Towers. The leak in the laundry room has been fixed, a new water heater was installed and the residents received new front door keys as the handicap lock mechanism broke and that has been taken care of. He added he hopes everyone has gone to the office to get their new key.
The Executive Director asked Ms. Lizio for her monthly report. Ms. Lizio began by advising the annual re-certifications for Kingsboro Towers have started. The new rents will take effect November 1st. Ms. Lizio and the Executive Director will be meeting with Catholic Charities as they want to do a movie night at all developments. Also Catholic Charities donated 250 magnetic clips to Forest Hill and Kingsboro Towers to hold notices that are handed out to the residents.
The Executive Director thanked her office personnel and maintenance staff for everything they have been doing to keep everything running smooth.
Mrs. Weiss asked how the new card system was going for the laundry. The Executive Director stated there have really been no issues.
The Chairperson advised the Board will be going into Executive Session to discuss contracts and negotiations and will be coming back to formally adjourn the meeting. He added that next month the meeting will be held at Kingsboro Towers. The Chairperson asked for a motion to go into Executive Session. Mrs. Weiss made a motion to go into Executive Session for contracts and negotiations. Mr. Poling seconded the motion and it was carries unanimously. The Board went into Executive Session at 6:10 PM.
The Chairperson asked for a motion to reconvene the meeting. Mrs. Weiss made a motion to reconvene the meeting. Mr. Sweeney seconded the motion and it was carried unanimously, the meeting reconvened at 7:10 PM.
With no further business to discuss the Chairperson asked for a motion to adjourn. Mrs. Weiss made a motion to adjourn. Mr. poling seconded the motion and it was carried unanimously. The meeting adjourned at 7:12 PM.