Gloversville Housing Authority Board Meeting Minutes August 21st
GLOVERSVILLE HOUSING AUTHORITY
Minutes of a Regular Meeting
The Gloversville Housing Authority’s Board of Commissioners met in a regular session at Kingsboro Towers on Tuesday, August 21, 2018 at 6:00 PM.
Board Members Present:
John Castiglione, Chairperson
John Poling, Vice Chairperson
Marcia Weiss, Secretary
Gail Ryan, Commissioner
Diane Sauve, Resident Commissioner
Benjamin McGuire, Authority Legal Counsel
Heather Reynolds, Executive Director
Joseph Battaglia, Building Maintenance Supervisor
Linda Lizio, Tenant Relations Assistant
Amanda Ossenfort, Commissioner
Jason Sweeney, Resident Commissioner
The Chairperson called the meeting to order at 6:00 PM. The Chairperson advised Amanda Ossenfort has been appointed as a member of Gloversville Housing Authority’s Board. She was unable to attend tonight’s meeting as she had a work conflict but will be at next month’s meeting.
The minutes of the regular meeting held in July were presented. There were no corrections or changes. Mrs. Ryan made a motion to adopt the minutes as presented. Mr. Poling seconded the motion and it was carried unanimously. Mrs. Ryan asked if the magnetic lips were magnetic door clips or just magnetic clips. Executive Director Reynolds advised they were magnetic clips that could be used on the apartment doors.
The Chairperson asked if there was anything the public would like to comment on. A resident from Kingsboro Towers stated she and other residents were concerned about the security in the building at night. There was an incident that occurred in the building last night and many residents are very frightened over what happened. The Chairperson advised he knew what the resident was talking about and that Executive Director Reynolds and Tenant Relations, Ms. Lizio, were looking into the situation. There were no further comments from the public.
The Chairperson asked if there was any old business to discuss. There was no old business to discuss.
Under new business the Chairperson asked Mr. Poling for the Finance Committee report. Mr. Poling advised has met twice and will be meeting again. The Committee has reviewed the accounts payable for Section 8, Homestead, and Kingsborough Apartments and everything was fine. Some big ticket items were the setup of the new software program that went onto effect; the remodeling/installing new kitchen countertops and health insurance were the big items. Mr. Poling advised they also reviewed the audit report from EFPR and the Authority took a net decrease in dollars due to high liability issues as well as some other things. Mrs. Weiss asked if Mr. Poling had the exact dollar amount of the deficit. Mr. Poling advised $765,000, which is a lot but overall we are standing good on our reserves. He added this was not an ordinary year and the Finance Committee is working to decrease that deficit. The Committee will be reviewing the upcoming budget tomorrow and present that budget at the September Board meeting.
The Chairperson asked Mrs. Ryan if she had a report regarding Gloversville Housing Authority’s By-Laws. Mrs. Ryan advised the By-Laws Committee, which was appointed by the Chairperson in February 2018 and consisted of Christine Nicosia, Mrs. Weiss, and Mrs. Ryan, the committee was asked to review the current By-Laws that had been adopted in April 2017 and report to the Chairperson the recommendations for any changes. Mrs. Ryan explained the changes that were made and added one minor change was made to the August 7, 2018 version of the By-Laws that the Board had previously received. At this time Mrs. Ryan thanked Ms. Nicosia, Mrs. Weiss and Mr. Castglione for their support while trying to correct and update the By-Laws. She added that Executive Director also helped with this task and the Authority’s Lawyer, Mr. McGuire, for his review of the By-Laws. Mrs. Ryan, as Committee Chair, recommended the passing of Resolution No. 762 when presented with the attachment she has provided.
The Chairperson presented Resolution No. 760, Accounts Payable for July 2018. Mrs. Ryan made a motion to adopt Resolution No. 760. Mrs. Weiss seconded the motion and it was carried unanimously.
The Chairperson presented Resolution No. 761, approving Revision #1 to the 2018 Operating Budget. Mrs. Weiss made a motion to adopt Resolution No. 761. Mr. Poling seconded the motion and it was carried unanimously. Mrs. Ryan asked if the Executive Director would be commenting on the changes that were made based on the items highlighted in the report. The Executive Director advised she has no further comments regarding the Budget.
The Chairperson presented Resolution No. 762, approving the newly amended By-Laws. Mr. Poling made a motion to adopt Resolution No. 762. Ms. Sauve seconded the motion and it was carried unanimously.
The Chairperson asked the Executive Director for her monthly report. The Executive Director went over the monthly report that had previously been distributed to the Board and reported on the total occupancy percentages. She thanked Tenant Relations, Ms. Lizio, and Maintenance Supervisor, Mr. Battaglia, for their work as well as the maintenance and office staff.
The Executive Director advised we have signed a contract for the smoke detector replacement at Kingsboro Towers, which Maintenance Supervisor, Mr. Battaglia, will give more detail in his monthly report. The concrete sidewalks at Forest Hill Towers will be replaced at the end of August and Mr. Battaglia will report more on that project. The Executive Director asked Maintenace Supervisor, Mr. Battaglia, for his monthly maintenance report. Mr. Battaglia asked if the cameras were now working and if anything is wrong to let him know. Regarding the smoke detectors, the contractor has to order them and once they arrive the residents will be given notice as to when they will be installed. Regarding the side works at Forest Hill Towers they will be doing the ledges over there. This work is on the outside of the building and that will be done in August. Ms. Sauve asked if all the cameras were working now. Mr. Battaglia advised all the cameras are now working. Mr. Battaglia stated he would like to thank Ms. Reynolds for helping the staff when needed. The Executive Director advised part of the camera problems was our internet speed, which we have had increased.
The Executive Director asked Tenant Relations, Ms. Lizio, for her monthly report. Ms. Lizio advised tomorrow the first Resident Advisory Board meeting is scheduled at DuBois. The movie night by Catholic Charities will be held at DuBois on September 14th at 8 PM. They will be providing the movie and the snacks for the residents. Catholic Charities will be contacting the Tenant association Presidents to arrange a movie night at each senior development. Ms. Sauve advised Forest Hill Towers has a date set up. As a reminder Ms. Lizio asked that everyone pay their rent at their own building, it makes it difficult when we take rents at a different building when we close at the end of the month. Ms. Sauve asked if a memo/notice could be sent out to the residents as to when the offices are opened so the residents know. Ms. Lizio stated there is a notice on the office window. The Executive Director advised we will send out notices to each resident.
The Chairperson advised that next month the meeting will be held at DuBois and also next month will be the Authority’s Annual Meeting. The Chairperson asked for a motion to go into Executive Session regarding contracts. Mr. Poling made a motion to go into Executive Session. Ms. Sauve seconded the motion and it was carried unanimously. The Board went into Executive Session at 6:15 PM.
The Chairperson asked for a motion to bring the meeting back to order. Mrs. Weiss made a motion to bring the meeting to order. Mr. Poling seconded the motion and it was carried unanimously. The meeting was called back to order at 7:30 PM.
With no further business to discuss the Chairperson asked for a motion to adjourn. Mrs. Weiss made a motion to adjourn. Ms. Sauve seconded the motion. The meeting adjourned at 7:32 PM.