Gloversville Housing Authority Board Meeting Minutes April 16
April 16th Board Meeting
GLOVERSVILLE HOUSING AUTHORITY
Minutes of a Regular Meeting
The Gloversville Housing Authority’s Board of Commissioners met in a regular session at DuBois Garden Apartments on Tuesday, April 16, 2019 at 6:00 PM.
Board Members Present:
- John Castiglione, Chairperson
- Johns Poling
- Marcia Weiss, Secretary
- Gail Ryan, Commissioner
- Amanda Ossenfort, Commissioner
Board Members Absent:
- Diane Sauve, Resident Commissioner, Excused
- Heather Reynolds, Executive Director
- Anthony Casale, Authority Legal Counsel
- Linda Lizio, Tenant Relations Assistant
The Chairperson called the meeting to order at 6:00 PM. The minutes of the regular meeting held in March were presented. The Chairperson asked for a motion to approve the minutes of the motion and it was carried unanimously.
Chairperson Castiglione asked if there was public comment. A person from the public requested to meet in private with the Board to discuss issues with the Gloversville Housing Authority. He further stated the Board should meet with every employee individually to determine how every employee feels. There are things going on that the Board needs to be made aware of. Mrs. Weiss asked Attorney Casale what this person was talking about. Mr. Casale explained the gentleman was at the Administration office when he arrived. He did request to go into Executive Session with the Board as he wanted the Board to be made aware of what was going on. At this time Attorney Casale had no reason not to continue with the current agenda.
The Chairperson asked if there was any old business to discuss. With no old business to discuss, the Chairperson asked Vice Chairperson Poling for him to give the monthly Finance Committee report. Mr. Poling advised the committee had met on April 9, 2019 and found everything to be in order with all accounts payable. They also reconciled the check book and verified all payments; everything was found to be in order. Vice Chairperson Poling asked Executive Director Reynolds if there is supposed to be a budget comparison in place. The Executive Director explained she and Chairperson Castiglione had just discussed that and she ran a preliminary report but she wanted to condense some of the line items. She stated it is still not coming out the way it should with the new program. She advised she could show everyone a sample, but she wants to work on it more. Commissioner Weiss asked if they could get it by next month. Executive Director Reynolds stated she hopes she can but she wanted to get caught up with the CFP and the audit. She just got the CFP done. Mrs. Weiss stated she understood but it is hard when you really don’t know where we stand with the budget. The Executive Director advised she can show them what she has and the bottom line will be the same but she wants to condense the line items. Commissioner Weiss stated that would be fine.
Chairperson Castiglione presented Resolution No. 775 accounts payable for March 2019. Commissioner Ossenfort made a motion to adopt Resolution No. 775. Commissioner Weiss seconded the motion and it was carried unanimously.
The Chairperson asked the Executive Director for her monthly report. The Executive Director went over the vacancy report ending with total vacancy percentage of 97.27%
The Executive Director explained Joseph Battaglia, Building Maintenance Supervisor was on vacation and asked Tenant Relations Assistant Lizio for her monthly report. Mrs. Lizio stated she has ordered name plates for the residents at the senior developments who do not have them. We used to order them for all new residents at the towers up until a couple years ago and now we will make sure all new residents have a nameplate on their door. She advised that she will be conducting the semi-annual inspections at DuBois next week. Mrs. Lizio advised that she along with Executive Director Reynolds and Mr. Battaglia held meetings with all the residents and it went very well. Commissioner Ryan asked if the meeting was with the Resident Advisory Board. Mrs. Lizio explained it was not, it was a meeting with the residents so they could talk about any concerns they may have and ask any questions they may have. Vice Chairperson Poling asked if there were any major concerns. Mrs. Lizio stated no there were no major concerns. The Executive Director added they addressed some concerns that were there but nothing major. Commissioner Ryan asked how the residents knew about the meeting. Mrs. Lizio explained notices were sent to all the residents. Mr. Poling asked if there was a good turnout for the meeting. Mrs. Lizio advised there were approximately 30 – 40 residents at the two towers attending. But nobody from the family development attended that meeting. The Chairperson asked if they expressed any major concerns or issues that they have with anything. Tenant Relations Assistant Lizio explained they talked about things they want, but nothing major. The Executive Director added that anything that was discussed was addressed within a week, except for an inquiry about a screen house. We are looking into the possibility of a permanent fixture, rather than a screen house, which could possibly be blown away. Mrs. Ryan asked if the reason for poor attendance at DuBois was due to people working and not being able to attend. Mrs. Lizio explained the residents at DuBois never attend any meetings held by the authority.
The Chairperson made a motion to go into Executive Session regarding Contracts and Negotiations. Commissioner Weiss seconded the motion and it was carried unanimously. The Board went into Executive Session at 6:15 PM.
Chairperson Castiglione asked for a motion to reconvene the regular meeting. Commissioner Weiss made a motion to reconvene the regular meeting. Commissioner Ryan seconded the motion and it was carried unanimously. The meeting reconvened at 8:05 PM.
With no further business to discuss the Chairperson asked for a motion to adjourn the meeting. Commissioner Ossenfort made a motion to adjourn. Commissioner Poling seconded the motion and it was carried unanimously. The meeting adjourned at 8:06 PM.